Art Place – Application Form

ART PLACE – Guidelines and Application

Deadline EXTENDED: Thursday, June 23 at midnight

Forms: PDF and WORD
Note, we are experiencing some technical difficulties with the online form. The form can be still be downloaded.
Email to: or Dropbox link to Cassandra Olsthoorn.

AOE Arts Council invites artists and arts groups of all disciplines to submit an application to Art Place, a community engagement professional artist-in-residence program in Ottawa.

About the program

The AOE Arts Council’s Art Place program takes the artist out of the studio and places them in the hearts of Ottawa communities. Artists will work on projects in outside of art-specific spaces, such as community centres, youth service facilities and seniors’ residences, bringing together different groups and residents to work collaboratively on socially-driven projects.

Each residency project will pair an artist or arts group with a partner non-profit organization. The artist(s) will work with a community partner and its clients/visitors to co-create a piece or body of work. Each project will also be documented through digital storytelling by the artist on the AOE Arts Council’s blog and social media through written entries, photos or videos, as appropriate to the project. All projects will be showcased in a final performance and exhibition showcase night at the end of the program in April 2017.


Art Place objectives

• Opportunity for artists to take on new challenges and be catalysts for social change.
• Broaden participation and engagement in the arts and in professional artist-led projects.
• Leverage the arts as a building tool to develop a stronger sense of community across sectors.
• Foster and strengthen the capacity, vibrancy and growth of the artistic and cultural communities by providing opportunities for artists to work and to present their work to the public.

About AOE Arts Council

The Arts Council has been serving the arts community since 1987. As a bilingual not-for-profit charitable bilingual organization, the Arts Council represents a membership of artists, arts organizations and supporters in all artistic disciplines. The Arts Council creates opportunities for artists to share and sell their work, provides resources and services to its membership, organizes professional development activities and is a leader and arts collaborator on city-wide arts initiatives.

This program is made possible through the generous financial support of the Ontario Trillium Foundation, and a number of local foundations and donors. The number of projects funded is subject to the availability of funds. As of April 27, the posting date of this document, funding is available to fund two projects with seniors groups, one with a youth group and three with any community.


Applicants are encouraged to contact the Program Manager with any questions they may have regarding the Art Place guidelines or their application. Staff can be contacted during office hours, 9 a.m. to 5 p.m., Monday to Friday.

Cassandra Olsthoorn, Program Manager
AOE Arts Council
Shenkman Arts Centre
245 Centrum Blvd, Suite 260
Ottawa, ON K1E 0A1


Applicants must be based in the Ottawa region (within a 150 km radius of the City of Ottawa), and have a mission to present artistic programming or have an established artistic practice.

Applicants must be one of more of the following:

• An incorporated, not-for-profit professional arts organization
• A non-incorporated arts collective (a group of two or more professional artists who are active in their discipline)
• An emerging, mid-career or established *professional artist.

2015-16 Art Place Artists and arts groups are not eligible to apply in this cycle.

Only one application form is required for collaborative projects. If selected, the applicant who submitted the application will be responsible for the project. Each collaborator must meet the eligibility requirements. The Arts Council reserves the right to reject any or all applications or proposals, or to terminate or re-advertise any project.

*The Arts Council recognizes the Ontario Arts Council definition of a professional artist: recognized as a professional practicing artist by other artists working in the same field, have completed basic training (formal or informal) in your field(s), spend a significant amount of time practicing your art and seek payment for your work.

About the residency

Funding & Fees

Funding must be used towards artist fees and project expenses only. Artists will be required to submit a final expense form. The portion of the funding used towards artists fees will count as income for your required individual income tax filing; a T4A will be issued.

Individual applicants: $3,500 per project
Group applicants: $4,500 per project

Residency length

Residencies will be staggered during the program, which will run from October 2016 to March 2017. Residencies must run a minimum of ten weeks to a maximum of 18 weeks. All final projects will be showcased in a final performance/exhibition Showcase Event at the end of the program, projected for April 2017.

Digital Storytelling/Documenting Expectations

An important part of the residency is the digital storytelling and amplifying the project to the broader community. Artists are expected to document their projects on AOE Arts Council’s blog and social media. Blog posts can be written by artists, host sites and/or participants, in stewardship of the artist.  Provided proper consent is given and it is appropriate to the nature of the project, photos, videos, sound recordings and other media can also be used and are encouraged throughout. The 2015-16 projects are documented and available for viewing on as examples.

Artists/Arts Groups are expected to:

  • Provide a minimum of 6 blog entries, in the official language of their choice, between 200 and 500 words and reflect on the artwork and its evolution as well as their experiences working with participants.
  • Submit written answers to three series of interview questions provided by the Communications Coordinator. The answers will appear in whole or in part on the Arts Council’s micro-site, in social media or in promotional material.
  • Take part in in a minimum of one interview with the media, either in person, by phone, pre-recorded or live in a studio, if the opportunity presents itself.
  • Engage in regular social media activity in the official language of their choice on behalf of themselves or their arts organisation (Facebook, Twitter and Instagram) throughout the residency. The Artist must post a comment(s) or picture(s) (with authorization) related to their project during or after each session, or once a week as appropriate to their residency.
  • Ensure that all photos taken of participants that will be published publically must have signed photo release forms from the participants or their legal guardians. The Arts Council will provide photo release forms that provide the Arts Council, the Artist and the Site with the right to use the photos.

Additional expectations

  • Immediately upon notice of selection, artists must submit a bio (100-200 words in the third person), a headshot (5×7, 300dpi facing with neutral background facing the camera), project description (25 words and 200 words), logos if applicable (in EPS format), social media handles and website information if they have one.
  • Artists will be required to sign a contract agreement between the Arts Council and the community partner and host an ‘information session’ with prospective participants before the start of the project.
  • Artists will be expected to submit a detailed project schedule before the residency can begin.
  • Artists will be expected to encourage public participation in the program through invitations, social media channels and interviews with the media.
  • Artists may be required to obtain a vulnerable sector check before the start of their residency.
  • Artists may be required to provide liability insurance for the duration of their residency, depending on the community partner.
  • Artists must submit a final report at the close of their project.


Submission process and selection criteria

Assessment criteria

Projects will be selected based on their artistic merit, viability and impact on the community. Both the application form and support material will be evaluated.

Applicants to the Art Place program will be assessed by a jury. Jury members will be chosen for their knowledge and awareness of a broad range of artistic activity, and social and community engagement experience. The jury composition will ensure a balance of diversity and artistic specialization and a fair representation of official languages. Jury members are required to treat both the contents of applications and the deliberations as confidential. All results are final. There is no appeal of the jury’s decision regarding the merit of your activities or the recommendation of an award amount.

Submission procedure

All applicants must provide a fully completed application package (included in this document). All application packages must be received by the Arts Council on or before the deadline date. If applications are being mailed, they must be postmarked (by Canada Post or a courier company) no later than June 23, 2016. Applications can also be sent by courier or hand-delivered during office hours, Monday to Friday, 9 a.m. to 5 p.m. to:

ATTN: Art Place
AOE Arts Council
Shenkman Arts Centre
245 Centrum Blvd, Suite 260
Ottawa, Ontario, K1E 0A1

Art Place 2016 - Application


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